Admissions Policy 2019/20
As Aston St Mary’s is a Voluntary Aided Church of England Primary School, the Admissions Policy is agreed and
administered by the Governing Board of the school. The Published Admission Number is for 18 children. The Governing
Board works closely with Hertfordshire County Council who will coordinate the admissions process on behalf of the
Governing Board to ensure that there is equality of opportunity for all parents. Children who have an Education Health
and Care Plan (EHCP), where an agreement that this school is named, will be offered a place.
ADMISSION ARRANGEMENTS 2020/21
Following our admissions consultation, the governing body is pleased to have updated our policy. The governors considered and reviewed all comments received and our new policy will be in place for admissions starting in September 2020.
This policy will remain in place for the next seven years with an annual review by the governing body.
Our full admissions arrangements for 2020/21 can be found by clicking on the following links:
Important note: The above link to the Aston Civil Parish map on Google Maps is to be viewed on a desktop computer/laptop. Due to the variations in mobile mapping software the boundary may not display correctly if the map is viewed on a mobile device.
Parents are welcome to visit the school when considering seeking a place for their child/children.
Further details about the school can be found here on our website.
We will admit over the school’s published admission number when a single twin/multiple birth child is allocated the
last place at the school.
SUMMER BORN CHILDREN
If parents believe their child(ren) born between 1 April and 31 August 2015, will not be ready to start Reception in the 2019/20 academic year, they may instead make an application for their child(ren) to start Reception in September 2020 the following year (child wishing to start Reception in September 2019 should make an application in November 2018). However, please be aware that they will stay with this year group throughout their schooling.
Parents who want to defer their place need to apply for the year they actually want to start.
If parents believe their child/children born between 1 April 2016 and 31 August 2016, will not be ready to start
Reception in the 2020/21 academic year, they may instead defer their application to start Reception the following year
(2021/22). Parents who want to defer their child/children should contact the school directly to discuss further.
Deferring stays with the child throughout their schooling. In the event of more applications than available places, the governors will maintain a continuing interest list (waiting list). These and late applications will go onto this list in a position determined by the criteria. If a place becomes available in the school it will be offered to the child that best meets the published admission rules. Parents are requested to inform the governors if they wish their child’s name to be removed. The governors will maintain the list until 31 December 2018.
CHILDREN OUT OF YEAR GROUP
If parents/carers believe their child(ren) should be educated in a different year group, at the time of application, supporting evidence must be submitted from relevant professionals working with the child and family stating why the child must be placed outside their normal age appropriate cohort.
The County council as the admission authority, through a panel process, will decide whether the application will be accepted. There is no guarantee that an application will be accepted.
Admissions for older children can be admitted to the school at any time by the Governing Board through
Hertfordshire County Council.
In-year Admissions will depend on vacancies at the time in the relevant age group.
In the event of there being more applicants than places available the Admission Criteria will be applied.
HOW TO APPLY
To apply for a place, please go to www.hertfordshire.gov.uk/admissions. The closing date is the 15th January 2020 and
allocations are sent out on the 16th April 2020.
Parents/carers are also required to complete a School Information Form (SIF) available on this page or from our school. If a SIF is not completed, the Governing Board will apply the school’s Admission Arrangements using only the information supplied on the Hertfordshire County Council application form, which may result in the application being given a lower priority. This SIF should be returned to the school before 9.30am the 15th January 2020. Please include any appropriate accompanying documentation for categories 5 and 6.
It is the parents’/carers’ responsibility to provide all the information required. The school is not obliged to chase missing information. The school reserves the right to amend the category applied under if the forms are not completed fully or the information cannot be verified.
The Local Authority will notify all parents of the place offered or refused at the same time as it does for Community
Schools. Details of this can be found at www.hertfordshire.gov.uk\admissions.
PART TIME PLACES
Parents can request that their child/children attend part-time until they reach compulsory school age.
CHILDREN OUT OF YEAR GROUP
If parents/carers believe their child/children should be educated in a different year group, at the time of application,
supporting evidence must be submitted from relevant professionals working with the child/children and family stating
why they must be placed outside their normal age appropriate cohort. The Governing Board which is the admissions
authority, through a panel process, will decide whether the application will be accepted. There is no guarantee that an
application will be accepted and parents have no right of appeal against the Governing Board’s refusal to admit a child
outside his/her normal age group.
CONTINUING INTEREST LIST
After places have been offered, Hertfordshire County Council, on behalf of the Governors of the school will maintain a
continuing interest (waiting) list. A child’s position on a CI list will be determined by the admission criteria outlined above
and a child’s place on the list can change as other children join or leave it. The County Council will contact parents/carers
if a vacancy becomes available and it can be offered to a child. Continuing Interest Lists will be maintained for every
year group until the 31st December 2020. To retain a CI application after this time, parents must make an in-year
IN YEAR ADMISSIONS
Please contact the school to discuss in-year admissions as places are applied for through the school. If your in-year admission is unsuccessful, you will be given details with registration details to enable you to lodge an appeal.
Prospective parents/carers are always welcome to visit the school. To do so, please make an appointment with the school office.
CROSS BOARDER CO-ORDINATION
Please apply for primary places on your home LA’s application form.
Parents wishing to appeal who applied through Hertfordshire’s online system should log in to their online application and
click on the link “register an appeal”. Out of county residents and paper applicants should call the Customer Service Centre on 0300 123 4043 to request their registration details and log into www.hertfordshire.gov.uk/schoolappeals and
click on the link “log into the appeals system”.
For transport information including booklets and guidance, please follow the link to the Herts Direct Admission pages: www.hertsdirect.org/scholearn/admissions
Places are offered using the following criteria applied in order.
Places are offered using the following criteria applied in order.
Children in England looked after and children who were previously looked after but ceased to be so because they were adopted, or became subject to a child arrangements order or a special guardianship order.
Children outside of England looked after by the State (including from abroad) and children who were previously looked after by the State but ceased to be so because they were adopted, or became subject to a child arrangements order or special guardianship order.
Children of parents or carers who reside at any address that is within the Civil Parish of Aston (a copy of the map showing the civil parish of Aston is available on this page) with a sibling at the school at the time of admission.
Children of parents or carers who reside at any address that is in the Civil Parish of Aston. (A copy of the map showing the civil parish of Aston is available on this page).
Children of parents or carers outside the Civil Parish of Aston who have siblings attending the school at the time of admission (see note a).
Children with parents or carers, at least one of whom is a practicing member of St Mary’s Church, Aston and children from the Aston congregation (see note b).
Children with parents or carers, at least one of whom is a practicing member of any Christian denomination that are members of the “Churches Together in England” or “Churches Together in Stevenage” (see note b).
Any other children.
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The Governing Board has the same understanding of the term sibling as that found in the Hertfordshire admissions
literature and website and who will still be at the school at the time the new child/children join. This means the sibling
will normally be in Reception to Year 5 at the time of allocation of places. Sibling includes: brother or sister, half brother
or sister, adopted brother or sister, child of the parent/carer or partner, children looked after or previously looked
after. This doesn’t include children temporarily living in the same house, for example, a looked after child in a short-term foster or bridging placement. In every case, the sibling must be living permanently in the same family home (at
least Monday to Friday).
A practising member of a Church is defined as someone who attends a service in that Church at least once a month.
This attendance has been at this frequency for a minimum of one year prior to receipt of the application by the
All such applications must be accompanied by an original signed letter of confirmation by the minister or priest of
the church concerned.
If applicants are new to the area, previous church connections can be used and evidence provided