Admissions

ADMISSION ARRANGEMENTS 2020/21

As Aston St Mary’s is a Voluntary Aided Church of England School the Admissions Policy is agreed and administered by the Governors of the school. The Planned Admission Number is for 18 children.  The Governors work closely with Hertfordshire County Council who will coordinate the admissions process on behalf of the Governing Body to ensure that there is equality of opportunity for all parents. Children who have an Education Health and Care Plan with an agreement in which this school is named will be offered a place.

Our full admissions arrangements for 2020/21 can be found by clicking on the following links:

Download Admissions Arrangements 2020/21

Open Aston Civil Parish Map on Google Maps 

Important note: The above link to the Aston Civil Parish map on Google Maps is to be viewed on a desktop computer/laptop. Due to the variations in mobile mapping software the boundary may not display correctly if the map is viewed on a mobile device.

Download Civil Parish Map

ADMISSIONS ARRANGEMENTS

Parents are welcome to visit the school when considering seeking a place for their child(ren).

Further details about our school can be found here on our website.

We will admit over the school’s published admission number when a single twin/multiple birth child is allocated the last place at the school.

If parents believe their child(ren) born between 1 April 2016 and 31 August 2016, will not be ready to start Reception in the 2020/21 academic year, they may instead defer their application to start Reception in September the following year (2021/22).  Parents who want to defer their child/ren’s application should contact the school to discuss this further. Deferment stays with a child throughout their schooling.

CHILDREN OUT OF YEAR GROUP

If parents/carers believe their child(ren) should be educated in a different year group, at the time of application, supporting evidence must be submitted from relevant professionals working with the child(ren) and family stating why the child must be placed outside their normal age appropriate cohort.

The Governing Body which is the admission authority, through a panel process will decide whether the application will be accepted. There is no guarantee that an application will be accepted and parents have no right of appeal against the governor’s refusal to admit a child outside his/her normal age group.

OLDER CHILDREN

Admissions for older children can be admitted to the school at any time by the Governors through HCC.

In Year Admissions will depend on vacancies at the time in the relevant age group.

In the event of there being more applicants than places available the Admission Criteria will be applied.

HOW TO APPLY

To apply for a place please go to www.hertfordshire.gov.uk/admissions.

Applications are open from the 4th November 2019 and the closing date is the 15th January 2020 and allocations are sent out on the 16th April 2020.

Parents/carers are also required to complete a School Information Form (SIF) available from the school or on our school website: http://www.astonmarys.herts.sch.uk/about-aston-st-marys/admissions/ and return it to the school.  If a SIF is not completed the Governing Body will apply the school’s admission arrangements using only the information supplied on the HCC application form, which may result in the application being given a lower priority.  This SIF should be returned to the school before 9.30am the 15th January 2020. Please include any appropriate accompanying documentation for categories 5 and 6.

It is the parents’/carers’ responsibility to provide all the information required. The school is not obliged to chase missing information.

The school reserves the right to amend the category applied under if the forms are not completed fully or the information cannot be verified.

The Local Authority will notify all parents of the place offered or refused at the same time as it does for Community Schools. Details of this can be found at www.hertfordshire.gov.uk\admissions.

ADMISSIONS FILES

Document NameFiles
Admissions Application (School Form)Download File
Admissions Policy 2020/2021Download File

SUMMER BORN CHILDREN

If parents believe their child(ren) born between 1 April 2016 and 31 August 2016, will not be ready to start Reception in the 2020/21 academic year, they may instead defer their application to start Reception the following year (2021/22) – Parents who want to defer their child(ren)’s should contact the school directly to discuss further. Deferring stays with the child throughout their schooling.

PART TIME PLACES

Parents can request that their child(ren) attends part-time until they reach compulsory school age.

CHILDREN OUT OF YEAR GROUP

If parents/carers believe their child/children should be educated in a different year group, at the time of application,
supporting evidence must be submitted from relevant professionals working with the child/children and family stating
why they must be placed outside their normal age appropriate cohort. The Governing Board which is the admissions
authority, through a panel process, will decide whether the application will be accepted. There is no guarantee that an
application will be accepted and parents have no right of appeal against the Governing Board’s refusal to admit a child
outside his/her normal age group.

CONTINUING INTEREST LIST

After places have been offered, Hertfordshire County Council, on behalf of the Governors of the school will maintain a continuing interest (waiting) list. A child’s position on a CI list will be determined by the admission’s criteria outlined above and the child’s position will change as other children leave or join it. The county council will contact parents/carers if a vacancy becomes available and it can be offered to a child. Continuing interest lists will be maintained for every year group until 31st December 2020.

To retain a CI application after this time, parents must make an In Year application.

IN YEAR ADMISSIONS

Please contact the school to discuss In Year admissions. Places can be applied for at www.hertfordshire.gov.uk/admissions. If your In Year admission application is unsuccessful, the county council will write to you with the registration details to enable you to log in and appeal on line at www.hertfordshire.gov.uk.schoolappeals.

Prospective parents/carers are always welcome to visit the school. To do so, please make an appointment with the school office.

Aston St Mary’s cooperates with the Local authorities Fair Access Protocol for the children who are hard to place.

CROSS BOARDER CO-ORDINATION

Please apply for primary places on your home LA’s application form.

APPEALS

Please contact the school to discuss In Year admissions. Places can be applied for at www.hertforshire.gov.uk/admissions. If your in year admission is unsuccessful, the county council will write to you with the registration details to enable to log in and appeal online at www.hertfordshire.gov.uk/schoolappeals.

TRANSPORT INFORMATION

For transport information including booklets and guidance, please follow the link to the Herts Direct Admission pages: www.hertsdirect.org/scholearn/admissions

ADMISSIONS CRITERIA

Places are offered using the following criteria applied in order.

If there is over subscription in any category, the Governors will determine the allocation of places in that category by geographical proximity using a straight-line measurement to the school. A ‘straight-line’ distance measurement is used in all home to school distance measurements for community and voluntary controlled schools in Hertfordshire. Distances are measured using a computerised mapping system to two decimal places. The measurement is taken from the Address Base Premium address point of your child(ren)’s house to the address point of the school. Address Base Premium data is a nationally recognised method of identifying the location of schools and individual residences.

Places are offered using the following criteria applied in order.  

CATEGORY 1

Children in England ‘looked after’, and children who were previously looked after but ceased to be so because they were adopted or became subject to a Child Arrangements order or a Special Guardianship order.

CATEGORY 2

Children outside of England looked after by the state (including from abroad) and children who were previously looked after by the state but ceased to be so because they were adopted or became subject to a Child Arrangements order or a Special Guardianship order.

CATEGORY 3

Children of parents or carers who reside at any address that is in the Civil Parish of Aston with a sibling at the school at the time of admission. (a copy of the map showing the civil parish of Aston is available on this page).

CATEGORY 4

Children of parents or carers who reside at any address that is in the Civil Parish of Aston. (A copy of the map showing the civil parish of Aston is available on this page).

CATEGORY 5

Children of parents or carers outside the Civil Parish of Aston who have siblings attending the school at the time of admission (see note a).

CATEGORY 6

Children with parents or carers, at least one of whom is a practicing member of St Mary’s Church, Aston and children from the Aston congregation (see note b).

CATEGORY 7

Children with parents or carers at least one of whom is a practicing member of any Christian denomination that are members of “Churches Together in England” or “Churches Together in Stevenage”.  (See note b).

CATEGORY 8

Any other children.

NOTES

Click on the tabs to expand

The Governors have the same understanding of the term sibling as that found in the Hertfordshire admissions literature and website and who will still be at the school at the time the new child(ren) joins. This means the sibling will normally be in Reception to Year 5 at the time of allocation of places.

Sibling includes: brother or sister, half brother or sister, adopted brother or sister, child of the parent/carer or partner, children looked after or previously looked after. This doesn’t include children temporarily living in the same house. For example, a looked after child in a short-term foster or bridging placement. In every case, the sibling must be living permanently in the same family home (at least Monday to Friday).

A practising member of a Church is defined as someone who attends a service in that Church at least once a month.

This attendance has been at this frequency for a minimum of one year prior to receipt of the application by the school.

All such applications must be accompanied by a letter of confirmation by the minister or priest of the church concerned.

If applicants are new to the area, previous church connections can be used and evidence provided.

School Admissions Form

FURTHER INFORMATION

For more details about admissions please contact our school office.

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