Admissions Policy 2019/20

As Aston St Mary’s is a Voluntary Aided Church of England School the Admissions Policy is agreed and administered by the Governors of the school. The Planned Admission Number is for 18 children.  The Governors work closely with Hertfordshire County Council who will coordinate the admissions process on behalf of the Governing Body to ensure that there is equality of opportunity for all parents. Children who have a Statement of Special Educational Needs or an Education Health and Care Plan in which this school is named will be offered a place at the school. 


We’re consulting on some changes to our admission arrangements. The consultation runs from 19 November 2018 to 6 January 2019 at 4pm. The final admission arrangements will be determined by 28th February 2019 and published by 15th March 2019.

For clarity, changes in our proposed admission arrangements 2020/21 are highlighted in yellow. All other text is identical to our determined admission arrangements for 2019/20.

Our full proposed admissions arrangements 2020/21 can be found by clicking on the following link:   

Download Admissions Arrangements 2020/21

Open Aston Civil Parish Map on Google Maps 

Important note: The above link to the Aston Civil Parish map on Google Maps is to be viewed on a desktop computer/laptop. Due to the variations in mobile mapping software the boundary may not display correctly if the map is viewed on a mobile device.

Download Civil Parish Map

The timetable for consultation is as follows:

Key DatesDetails
July - October 2018 Local governing body decides whether to consult on amending admission arrangements. Decisions are recorded in local governing body minutes.
12 November 2018 Own admitting authority schools to submit proposed admission arrangements for consultation to HCC.
19 November 2018 – 6 January 2019 Annual Admissions Consultation
- published on school website
- communicated directly to interested parties in our area; other admitting authorities including Hertfordshire County Council; adjoining neighbouring local authorities via HCC
By 28 February 2019 Admission arrangements must be determined by all admitting authorities. The decision must be made by the full governing body and recorded in the minutes of the meeting.
15 March 2019 All admission arrangements submitted to HCC for publication on their website and also published on the school website.

To comment on or respond to the proposed admission arrangements 2020/21, contact the school directly in writing. Your responses will be taken into account by the school when determining their arrangements.


Parents are welcome to visit the school when considering seeking a place for their child.

A copy of the current School Prospectus will be provided.

Every effort will be made to accommodate twins and other “multiple births” applications provided that this does not breach maximum class size regulations. Governors would admit twin/multiple birth children as exceptions where the last child admitted was the first or one of a multiple births.


If parents believe their child(ren) born between 1 April and 31 August 2014, will not be ready to start Reception in the 2019/20 academic year, they may instead make an application for their child(ren) to start Reception in September 2020 the following year  (child wishing to start Reception in September 2019 should make an application in November 2018).  However, please be aware that they will stay with this year group throughout their schooling.  

Parents who want to defer their place need to apply for the year they actually want to start.


If parents/carers believe their child(ren) should be educated in a different year group, at the time of application, supporting evidence must be submitted from relevant professionals working with the child and family stating why the child must be placed outside their normal age appropriate cohort.

The County council as the admission authority, through a panel process, will decide whether the application will be accepted. There is no guarantee that an application will be accepted.


In Year Admissions: Older children can be admitted to the school at any time by the Governors through HCC.

Admissions will depend on vacancies at the time in the relevant age group and classroom.

In the event of there being more applicants than places available the admission criteria will be applied


To apply for a place you will need to apply online via:

Parents/carers are requested to complete a School Information Form (SIF) and return it to the school.  If a SIF is not completed the Governing Body will apply the school’s admission arrangements using only the information supplied on the HCC application form, which may result in the application being given a lower priority.  This SIF should be returned to the school by 9.30 am on the same date as specified for the County application form. Please include any appropriate accompanying documentation for categories 5, 6 and 7.

It is the parents’/carers’ responsibility to provide all the information required. The school is not obliged to chase missing information. The school reserves the right to amend the category applied under if the forms are not completed fully or the information cannot be verified.

The LA will notify all parents of the place offered or refused at the same time as it does for Community Schools.  [Details of this are shown in the County Booklet.]


Document NameFiles
Admissions Application (School Form)Download File
Admissions Policy 2019/2020Download File
Admissions Appeal Timetable 2018Download File


In the event of more applications than available places the governors will maintain a continuing interest list (waiting list). These and late applications will go onto this list in a position determined by the criteria. If a place becomes available in the school it will be offered to the child that best meets the published admission rules. Parents are requested to inform the governors if they wish their child’s name to be removed. The governors will maintain the list until 31 December 2018.


The schools in year admission arrangements will be co-ordinated by the LA.

Prospective parents/carers are always welcome to visit the school. To do so, please make an appointment with the school office.

Aston St Mary’s cooperates with the Local authorities Fair Access Protocol for the children who are hard to place.


Please apply for primary places on your home LA’s application form.


Parents who have not been allocated a place for their child in the reception class have the right of appeal to an independent panel.


For transport information including booklets and guidance, please follow the link to the Herts Direct Admission pages:


Places are offered using the following criteria applied in order.

If there is oversubscription in any category then the Governors will determine the allocation of places in that category by geographical proximity to the school.

The LA measure the distance in a straight line using the GIS system as outlined in the Moving On/Under 11’s publications.  


Children in public care (Children Looked After). All ‘Looked After’ children or children who were previously ‘Looked After’ but immediately after being ‘Looked After’ became subject to an adoption, residence or special guardianship order. The term “looked after” children denote children in public care. The governors follow the same approach as explained in the Hertfordshire admissions literature and website.


Children of parents or carers who reside at any address that is in the Ecclesiastical Parish of Aston [area A]. (A copy of the map showing Area A can be seen at with a sibling at the school at the time of admission.


Children of parents or carers who reside at any address that is in the Ecclesiastical Parish of Aston [area A]. (A copy of the map showing Area A can be seen at


Children of parents or carers outside the Ecclesiastical Parish of Aston who have siblings attending the school at the time of admission. (See note a).


Children with parents or carers, at least one of whom is a practising member of St Mary’s Church, Aston and children from the Aston Congregation. (See note b).


Children with parents or carers, at least one of whom is a practising member of any other Anglican Church (See note b).


Children with parents or carers who are practising members of any Christian denomination that are members of “Churches Together in England” or “Churches Together in Stevenage”. (See note b).


Any other children.


Click on the tabs to expand

The Governors have the same understanding of the term sibling as that found in the Hertfordshire admissions
literature and website and who will still be at the school at the time the new child joins. This means the sibling will
normally be in Reception to Year 5 at the time of allocation of places.

A practising member of a Church is defined as someone who attends a service in that Church at least once a month. This attendance has been at this frequency for a minimum of one year prior to receipt of the application by the school.

All such applications must be accompanied by a letter of confirmation by the minister or priest of the church

If applicants are new to the area, previous church connections can be used.

School Admissions Form


For more details about admissions please contact our school office.

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